For Vendors
This information and application is for those selling items for immediate takeaway. If you are exhibiting only, click here for the Exhibitor Application.
The 22nd Maine Fiber Frolic will be held on June 1 and June 2, 2024 Windsor Fairgrounds, Windsor, Maine.
Hello Everyone. This fun, exciting and family oriented event will once again take place! Please join us to help the committee with all our wonderful plans and goals! We encourage vendors and exhibitors to demonstrate their crafts at their booths. Small farms and small businesses make up our wonderful community of artisans who are always willing to share their talents and knowledge.
The Maine Fiber Frolic is a Non-profit Trade Organization (501 (c) 6), which is a membership organization. $5.00 of your registration fee will be your yearly dues. The annual meeting will be held on Sunday morning before we open the gates. At that time, we will have the election of the board of directors. Please plan to attend, meet the dedicated volunteers, and let your membership voices be heard. The board is always open to new and old members. Suggestions are always welcome to make the Frolic better than ever!
Questions?
Gabriela Montoya-Eyerman, at 207- 458-0773 or volunteercoordinatormff@gmail.com, Melissa Gregoire, vendor coordinator 207-458-2371 or VendorCoordinatorMFF1@gmail.com.
Vendor Registration Information
- Registrations must be submitted below or postmarked by March 31st. No exceptions.
- All booth reservations are on a “first come, first served” basis. PAPERWORK MUST BE COMPLETE AS SUBMITTED.
- Anyone wishing to ensure an inside space in one of the 2 enclosed buildings, must submit all necessary documents with his/her/their registration.
- No space will be held for incomplete registrations.
- Registrations will be taken until March 31, 2023
- No refunds will be given for cancellations after April 1.
- This is a non-juried event. If you return all the paperwork promptly, along with a check. you will be accepted, provided you meet our guidelines.
Types of Spaces Available to Vendors
- Enclosed buildings with cement floors
- Barns with roof and 4’ side walls with dirt floor and tarred walkway
- Lawn space in which vendor provides their own setup.
- Limited electricity in one of the buildings, but the other building and the barns have outlets every ten (10) feet.
Windsor Fairgrounds is centrally located, easy to access and offers everything that vendors would expect at this type of event. For vendors and exhibitors, on-site camping with water and electrical hookups is available for $17.50 per night.
For up-to-date information about the plans and events for the Maine Fiber Frolic, please follow us on Facebook and Ravelry.
Guidelines for Vendors
Sales information – The intent of the Maine Fiber Frolic is to showcase fiber arts, fiber animals and other small farming ventures with a focus on Maine-made products. Products offered for sale should be related to fiber, the animals used to produce the fiber or small agricultural farming in general. This includes tools and equipment required to process fiber and/or operate a small farm. Preference will be given to U.S. made products, especially Maine-made products. All vendors are responsible for obtaining the necessary Maine Sales Tax documents and collecting tax on all sales.
General information – Vendors are required to remain open from 9:00am to 4:00pm both Saturday and Sunday. Set-up time is from 2:00pm to 6:00pm Friday or Saturday morning before 8:30am.
Vendors must have their vehicles off the fairgrounds and parked in designated areas before 8:30am, both days of the Frolic. Vendors are responsible for obtaining the appropriate sales tax documents and collecting sales tax for items sold. When registering all vendors must provide proof of liability insurance (contact your insurance company).
Animal exhibitor information – To avoid complications with interstate health regulations – ONLY animals originating from the state of Maine may be brought for exhibition or sale. This requirement does not include rabbits. Animals must be in good health and have current worming and vaccinations. Someone must be present with your animals at all times during hours open to the public. You are responsible for providing hay, grain, bedding, panels and clean up. Water is conveniently located at each barn. Again, this year we are offering a $20 discount to vendors who bring animals.
Safety and Security – We have an ambulance on site during the hours we are open to the public. There is onsite security in the form of an off-duty police officer, who is scheduled from 8pm to 8am, both Friday and Saturday nights.
Rabbit vendors – please check your desire to be in the designated rabbit barn on the registration form. DO NOT send your registration form without the certificate of liability insurance. Your registration will not be accepted without the certificate. No spaces will be held while you send additional paperwork. If you are a returning vendor only and your insurance policy renews between now and the Frolic, write a comment on the registration form telling us you will send a certificate at renewal. Just make sure you do send it! Certificates can be accepted via email from your agent. (See your agent for details).
Maine Fiber Frolic Rules
The rules of our event are simple – All vendors must be available both days from 9 a.m. until 4 p.m. All vehicles must be removed from the fairgrounds 30 minutes prior to opening the gates to the public. No pets are allowed on the fairgrounds. Take down of your display may begin at 4 p.m. on Sunday and not before. Please ensure that anyone working in your booth is made aware of the rules of the fairgrounds. Failure to abide by these rules will disqualify you from applying next year.